The AGM was held at Railway View, Main Road, Havenstreet and a full set of minutes will be placed here once our Minutes Secretary has put all the notes together.
Thank you to all the members who attended.
Motions: There were no notifications for changes to our centre rules, etc.
Elections: The following officers were elected:
Chairman: Mike Butler
Secretary: Jen Broadhurst
Treasurer: Sara Alegri
Committee members: Anita Jenkins, Elaine Butler, Peter Broadhurst, Jo Haxby
The centre has an operational committee, but we welcome any members who are willing to give a little time to help out, especially for occasional tasks that need doing. Please contact our secretary: seciowcc@gmail.com.
Minutes of the Annual General Meeting
Isle of Wight Centre of the Caravan & Motorhome Club
Held at Havenstreet Rally
24 th August 2025 – 11:00 a.m
DRAFT pending approval at the 2026 AGM
1) Formal Notice Convening the Annual General Meeting
The 2025 AGM of the Isle of Wight Centre of the Caravan and Motorhome Club will take place on Sunday 24th August 2025, at 11:00.
The AGM will be held at Railway View, Main Road, Havenstreet, PO33 4DY and coincides with the weekend AGM Rally event at the same location. Centre members do not need to attend the weekend rally to come to the AGM. There will be plenty of parking for cars on the site.
Only members registered with the centre at the date of the meeting are allowed to speak or vote at the AGM. You will need to show proof of your membership on arrival for the tellers to check against our membership list.
2) Welcome to the AGM
The Secretary opened the meeting and gave a warm welcome to assembled guests. The Health & Safety /Evacuation procedures were explained.
3) Apologies for absence.
There were 36 members present.
Apologies were received from: –
Wendy Warren, Steve Cragg, Heather Jennings, Dale Godfrey
4) Minutes from the AGM held at the Ryde Bowling Club 24 th October 2024. The Minutes of the AGM held on 24 th October 2024 were circulated prior to the meeting and the Chairman asked members for their approval.
The Members approved the accuracy of the Minutes and these were accepted by a show of hands.
Proposed: Denise Sheppherd Seconded: Anita Jenkins
5) Any actions or matters arising from the Minutes.
There were no actions arising from the minutes.
6) Chairman’s Report
Thank you for attending this year’s AGM in the 49th year of of the IW centre. Those of you who were at the last AGM might be wondering why I am standing here, as I was not the elected chairman.
To explain, I need to take you briefly though the events of the last year. Last August we had no candidates for positions on our committee and so without a committee the centre was likely to close down. We all know how friendly and enjoyable our rallies and events are, so the committee wanted to explore other options to ensure the continuation of the centre.
So, a Special General Meeting was convened in August which 44 members attended including two officers of the South-West Division committee (which represents us to Head Office). The outcome of
the SGM was that some members present expressed interest, so the committee stayed in post until the AGM could be convened.
In November the AGM was held at Ryde Marina Bowls Club. At that meeting a new committee was elected and that enable the centre to continue operating. The elected chair was Mrs Margaret Honeybourne.
However, towards the end of this January, Margaret advised the committee she was resigning from her post. Club rules allow for this eventuality, so the committee decided to co-opt one of its
members to the position of chair and that person was me! So I’ve been in post as chairman since February. One of the obligations of that position is that I have to wear this splendid item round my neck, officially known as a Ceremonial Collarette! I’ll return to that later.
The members of your current committee have all taken the running of this centre to heart and have injected enormous energy and enthusiasm into the club. I could not have worked with a better group of people, and I want to thank them for them for their enthusiasm and dedication.(Charman asked for committee members to stand and they were given a round of applause).
So, some facts about the centre: the membership of the centre is very healthy at well over 500, this figure is very dynamic month-to-month and since January our Membership Sec has sent out 120 welcome emails to new member families. Our Web site and Facebook page are there to provide members with all the current news, Facebook is a closed group which you have to apply join; 179 members have done so. You just go onto the Facebook page and ask to join, or you can just view
the page. We’ve had really great rallies this year with Robin Hill Country Park being a welcome addition. Numbers at rallies have been really healthy, and we’ve had 30 individual members joining in rallies
for the first time. We are always looking for members to help us run rallies so if you’d like to get involved, please talk to us after the meeting or email the secretary.
Now back to this splendid collarette – it carries the names of all the past chairs of the centre going back to the centre formation rally in May of 1976. May of next year will be our 50th birthday and I’m hoping we will have an event to celebrate what will be a great achievement. We would welcome any ideas of how we could celebrate and more importantly we would love to see member coming forward to help organise things. Please talk to us or email the secretary if you can help.
Thank you all once again for your continuing support to the centre and here’s looking forward to another year of friendly and enjoyable rallies.
Proposed: Michelle Humm Seconded: Elaine Butler
Report accepted and carried by a majority vote with a show of hands.
7) Treasurer’s Report and current financial situation
Treasurers report to the AGM for the year ended 31.12.2024 and up to 31.7.2025
The accounts for the year ended 31.12.2024 show that the Centre income once again consisted of Rally and Social event income, £4125 Advertising income £305, the CAMC grant, £850 and interest on our deposit with CAMC, £72.
As stated, each year, we do not expect to make a profit on any rallies as we just charge on to the centre members attending the site fees charged to us and a small admin fee of £2.50, including VAT, per unit per rally, which is used to provide the biscuits and prizes etc. Our overall loss for the year of £637, was as a result of a sudden increase in the charges for equipment hired for a rally that couldn’t be recharged to members and the decision taken to encourage attendance at last year’s AGM rally by offering a free night as an incentive.
We received an Admin Grant from CAMC of £850 in 2024, as we have for 2025 too, this enables us to run the centre, pay for hall hire for meetings, pay for the website costs and repair and replace any
equipment that needs attention. During the year we spent £292 on the hire of rooms for committee meetings, £37 on postage and stationery, £25 was paid to the bank for the report to our Auditors, £90 on replacing storage boxes, straps for the shelter and vermin control in the storage shed, £239 for the website costs and £193 on badges and other committee running costs (a total of £876).
At 31.12.2024 we had £2,047 in the bank, £1,645 on deposit with CAMC and £66 cash in hand, so, our working cash available was £2,113. We had already paid £1019.41 to our charity for the year, Daisy Chains, in December. As at 31.7.25 we had £ 3621.74 in the bank of which £416.66 was for our current charity and we were holding £300 future rally fees, so working cash available of £2905. The £1645 deposit is also still held by CAMC on which we have received interest for the first six months of 2025 of £32.82.
As just stated, our charity collection as at 31.7.25 was £416.66 and I am hoping this weekend’s activities along with events during the rest of the year will boost that as this year’s Charity is The Pop-up Soup Kitchen, a very worthy recipient. The accounts are available as a pdf copy and if anybody would like them emailed to them, please let us know. There are a couple of printed copies in case an emailed copy is not possible but we
would prefer to save the printing costs as I am sure you understand.
Proposed: David Brown Seconded: Jeff Johnson
Report accepted and carried by a majority vote with a show of hands.
8) Rally Secretary Update
Nick and Denise were co-opted in as Rally Officers during 2024 after Cliff and Jen left. A full and varied programme of rallies was produced for the year. As well as old favourites we also held our first rally at Robin Hill. This was extra successful as amongst those attending where some first time ralliers who enjoyed it so much that they have now been to other rallies. There are 2 more rallies left this year and Havenstreet are already planned for next year. Although we are no longer in this role, we can be contacted for advice and will give guidance where necessary.
The chair thanked Nick and Denise for their hard work and this was supported by a round of applause by the guests.
9) Notice of Motions received.
No Motions received.
10) Election of Officers and Committee
The current committee will now stand down and the following officers have been elected.
Chairman – Mike Butler – Continuing unopposed
Proposed: Sara Allegri Seconded: Brian Allegri
Secretary – Jennifer Broadhurst
Proposed: Anita Jenkins Seconded: James Wilkes
Treasurer – Sara Allegri – Continuing unopposed
Proposed: John Humm Seconded: Michelle Humm
Minute Secretary – Jo Haxby – Continuing unopposed
Proposed: Anita Jenkins Seconded: James Wilkes
Committee – Peter Broadhurst
Proposed: Anita Jenkins Seconded James Wilkes
Committee – Anita Jenkins
Proposed Peter Broadhurst Seconded Jennifer Broadhurst
Committee – Elaine Butler
Proposed: Sara Allegri Seconded Brian Allegri
Each of these positions was approved by a show of hands.
The following committee and sub -committee positions remain vacant:
- Rally Secretary (but will continue to be filled by Denise and Nick until replacement found)
- Vice Chair, Equipment Officer, Social Secretary, Newsletter Editor.
11.) Appointment of independent accountant.
Sara Allegri announced that the Centre use Moor South as the accountants for next year taking over from Whitefield. A show of hands accepted this.
- Any other business
IOW Ferry Travel concessions – Matter raised by David Brown
It could appear that Isle of Wight member residents are at a disadvantage when travelling to the mainland. Good concession rates are offered to those travelling to the Island if they stay at Southlands CAMC site, this is not available to resident members. The chairman responded that this issue has been raised previously with the SW Division and our
representative David Lumley is pursuing it.
Proposed Rally Book- Matter raised by Mike Butler
We are looking to sell advertising spaces for our next years rally book, which will be online. So if any members know of any local businesses that would be interested could they let a member of the committee know.
Presentations
A presentation of a card and voucher were given to Nick and Denise to thank them for their role as Rally Secretaries.
There being no other business, the Meeting closed at 11.25
Post meeting item.
After the closure of the meeting a member approached the Chairman and asked if CAMC could seek parity between the concessions offered on ferry fares for motorhomes and caravans.
Currently motorhomes enjoy a higher concession rate than car/caravan combinations. The Chairman said he would pursue this issue through the SW Division committee.
Jo Haxby
Minute Secretary
Isle of Wight Centre
Caravan & Motorhome Club